Outlook For Mac Apply Rules To Existing Emails

Running Rules on messages after you read them. Slipstick Systems › Outlook › Rules. File emails from Outlook into project or client folders automatically. Match email addresses, project numbers, client names or references to a folder name located anywhere on your network. Auto-Mate rules run on a schedule, enabling you to apply.

How to Create a Simple Rule RELATED: If you need to be responsive to certain people, such as clients, your boss, or your family members, you can use Rules in Outlook to receive notifications about certain messages only. Here’s how to set up a rule that only shows email notifications from a certain sender.

The easiest way to set up this rule is to find an email from that person. For this example, I’ll set up a rule to notify me when I receive an email from my boss, because emails from your boss are always important, right?

So, I’d right-click on the email from How-To Geek’s editor-in-chief, Whitson Gordon, and select “Rules” and then “Create Rule” from the popup menu. In the “Create Rule” dialog box, select the conditions on which you want to receive notifications about new email. I want to get immediate notifications about emails I receive from Whitson, so I select the first check box. I also select the “Sent to” check box and make sure my name is selected from the drop-down list, so I’ll receive notifications for emails sent from Whitson directly to me. If you don’t want to be notified of emails where you’re CC’ed or one of several recipients, select “me only” from the “Sent to” drop-down list. Click “OK” once you’ve made your choices.

A “Success” dialog box displays with an option to “Run this rule now on messages already in the current folder”. I want to find out what emails are in my inbox from Whitson, so I select the check box. The “New Mail Alerts” dialog box will appear, demanding immediate action.

I currently only have one email from Whitson in my inbox, so that’s the only one listed on this dialog box. However, if there were more emails from Whitson, they would all be listed here. If you want to view an email directly from this dialog box, select the email to view and click “Open Item”.

Click “Close” to close the dialog box. The “New Mail Alerts” dialog box stays open until you click “Close”, even when you open an email message from the dialog box and then close the message. How to Create More Advanced Rules When creating rules, you can select from additional, more specific options than are available on the main “Create Rule” dialog box. To do so, open the “Create Rule” dialog box, as described earlier in this article. Then click “Advanced Options”. The first screen on the “Rules Wizard” dialog box displays a list of detailed conditions to check.

Select the check boxes for the conditions you want to check for email notifications. I want to receive notifications when I receive emails from Whitson sent only to me, so I select those conditions. The blue underlined text are links you click to specify the value(s) you want checked for in that condition. Once you select that condition, click the blue link on that condition in the “Step 2” box to edit the values. Once you’ve selected the conditions you want to check, click “Next”.